STUDENTS’ HANDBOOK 2015/2017
The Leadership University: Character, Service, Transformation
To develop Godly Christian leaders, growing disciples of Jesus Christ who are thoroughly equipped to serve God, the church and their communities as they strengthen and actively multiply believers in Africa and around the world.
To be the leading Christian university of choice in Africa, characterized by high quality and professional education in a community of learning and service, which is instrumental in the transformation of society.
- Pursuit of truth and moral integrity.
- Stressing the importance of people.
Mutual respect and collaboration for PAC UNIVERSITY’s diverse community.
- Priority and focus on biblical and spiritual formation.
- Relevance of training in content, structure, and process.
Excellence in work, spiritual walk and service among students, faculty, and staff.
- Instilling servant leadership values among students, faculty, and staff.
The Code of Conduct reflects the University’s values and helps it protect its distinctively Christian character. These standards are intended to reflect a preferred lifestyle for those who belong to the University community rather than ‘campus rules’ and apply both on and off campus. All members of the University are expected to:
Obey the law of Kenya and conduct themselves as responsible citizens and/or residents who contribute to the welfare of the greater community (Romans 13:1-7). This precludes, among other things, conduct that disrupts classes or the general operation of the University. It also includes demonstrating respect for the property of others and of the University and ‘To Love one Another’ as commanded by the Lord Jesus and echoed by the Apostle Paul (John 13:34-35, Romans 14: 1 Corinthians 8: 13). In general this involves showing respect for all people regardless of religion, race, tribe, social status, or gender. It also involves regard for human life at all stages, edifying others, showing compassion, demonstrating unselfishness, and displaying patience.
Live a life consistent with biblical teachings. Members of the University community must refrain from vices such as: drunkenness and all forms of drug abuse (Ephesians 5:18), swearing or using profane language (Ephesians 4:29, 5:4, James 3:1-12), assault and harassment (John 13:34-35, Romans 12:9-12, Ephesians 4:31), all forms of dishonesty including cheating and stealing (Proverbs 12:22, Colossians 3:9, Ephesians 4:28), abortion (Exodus 20:13; Psalms 139:13-16), involvement with the occult (Acts 19:19; Galatians 5:19), and sexual sins including premarital sex, adultery, homosexual behavior, and all forms of pornography (1Corinthians 6:12-20, Ephesians 4:17-24, 1Thessalonians 4:3-8, Romans 1:26-27, 1Timothy 1:9-19). Furthermore, married members of the community agree to uphold the sanctity of marriage and to take every step possible to avoid divorce.
Utilize careful judgment in the exercise of personal freedom (Galatians 5:16-6:10; Romans 12:1-15:13; 1 Corinthians 8: 9-13; 13: 1-13; Ephesians 4: 17-6:18; 1 Thessalonians 4:1-5: 24). This entails the responsible use of time and material resources, and the honest pursuit of knowledge including regular attendance of classes, chapel services, care groups, fellowships, and other University events.
Abstain from all unacceptable behaviors such as the use or possession of alcoholic beverages, tobacco in any form, other forms of substance abuse, and all forms of gambling.
Students are also expected to maintain modest, inoffensive behavior in inter-personal relationships.
Members of the community are to utilize discretion in their choice of entertainment (including television, movies, internet and live productions), because many contemporary forms of amusement are of questionable value or diminish one’s moral sensitivities.
Students at PAC University should be responsible citizens of the community. It is expected that each student will seek to live an upright and holy life in accordance with Biblical teaching and as indicated in the Code of Conduct. Should a student fail to live up to the wholesome standards of the University’s Statement of Faith, appropriate measures will be taken. The University will attempt to exercise redemptive disciplinary action. Discipline is intended to restore an individual.
In addition to the provisions of the Code of Conduct the University expects each student to comply with the following basic standards:
Students are to conduct themselves according to the highest Biblical/moral standards with all persons, especially those of the opposite sex. Note: Immorality of any kind (fornication, adultery, pornography, etc.) will not be tolerated and students proven to have violated these standards will be suspended immediately upon investigation of University authorities.
Male students are not permitted in the ladies residences (which include dorms, flats, houses, lounges etc.) nor are the ladies allowed in the men’s residences (dorms, flats, houses, lounges etc.). Exceptions to these rules will occur only when authorized by the Dean of Student’s Office. Note: Married students living without their spouses present are subject to the same regulations as single students.
All the full time and part time students enrolled for certificate, diploma, undergraduate and postgraduate studies qualify for membership
in PACUSA upon the payment of the annual student activity fees as set by the Management.
PACUSA’s vision is: “To be a Christ-centered, mature, and interactive student community that is balanced and holistic in all students’ matters.”
PACUSA’s mission statement is: “To seek to promote growth of a Christ-centered community through fellowship and care of members by facilitating dialogue with all the relevant stakeholders and developing of relevant clubs and student activities.”
- The aims of PACUSA shall be:
- To be actively involved in all matters pertaining to spiritual growth, social welfare, and academic development of the members.
- To maintain cordial relationships between the members, faculty, and staff of PAC University.
- To creatively initiate, promote, and support clubs and activities beneficial to the members.
- To do and act in all ways that shall be deemed to promote the ultimate welfare of the members and PAC University.
- To serve as a link to other student bodies in other Universities.
- To achieve these aims PACUSA shall:
Encourage and mobilize its members to attend and participate in all forums that enhance spiritual formation.
Endeavour to provide facilities and encourage participation in recreational activities.
Initiate programs that enhance fellowships, student well-being, and address special needs of the different groups that constitute the Association.
Liaise with relevant departments in PAC University for the provision of various services depending on the needs of the students at various times.
Encourage dialogue, maintain good communication, and settle disputes that affect students.
PACUSA has the following organs:
Students’ Council, and
a. The Composition of the Student Council
Social and Campus Affairs Coordinator - Male representative,
Social and Campus Affairs Coordinator - Female representative,
International Students Representative,
Sports and Entertainment Coordinator,
A Representative from each Satellite Campuses,
A Representative from each Constituent College,
Postgraduate students’ representative,
A maximum of two co-opted members when need arises according to the qualifications of the Elections in Article (XII),
Students’ Fellowship Chairperson,
The Dean of Students (or delegate) as Ex-officio member.
b) The Composition of the University Student Senate
Vice President/Academic Secretary,
Satellite Campus Representatives,
Constituent College Representatives,
A representative from each Diploma Program,
Post-Graduate Students’ Representatives,
For more information on PACUSArefer to the Association’s Constitution.
Upon beginning their program of studies at Pan Africa Christian University, each student is given his/her own copy of the Prospectus containing the academic regulations. Each student is responsible for understanding and following these regulations. Questions concerning academic matters should be directed towards the DVC-Academic Affairs and/or the Registrar. Students should equip themselves with other resources that will assist them in their educational experience at PAC University including the Research and Writing Manual and Information Technologies Resource Manual, as well as, the Prospectus.
Appropriate personal appearance and grooming, both on and off campus, should be maintained as part of our Christian witness and lifestyle. Modesty is the biblical principle that we follow here at PAC University. Modesty means all that which is morally, socially, and reasonably acceptable. Dressing is one of the means of communicating the institution’s value system. As a Christian institution, PAC University has
a. Male Students
Male students are expected to wear properly groomed hair if they are not bald or clean-shaven. However, men are not expected to braid their hair in any form, wear headscarfs or earrings or studs, wear hats in class, display bare chest, or cut tattoos on their bodies.
b. Female Students
Female students may wear dresses and skirts that are not above knee line. Slits up the knee are acceptable. Dressing that is unacceptable for female students includes and is not limited to: mini-skirts, neck lines that are four inches below the shoulders, body tight trousers, bare backs, nave-gazers (tumbo-cut). It is acceptable to wear modest earrings but unacceptable to pierce one’s nose, navel, eyebrows, tongue, or any other part of the body. One is also not allowed to cut tattoos on any part of the body after admission as a student.
Interaction between men and women should be in open, well-lit, public places, such as the Student Center, gazebos, and other designated meeting areas.
Note: Visiting in the students lounge must end at 11:00 pm Monday to Thursday and at Midnight Friday to Sunday. This rule applies to staff, students, and visitors unless there is special arrangement through the Dean of Students Office.
All residents are asked to observe the curfew restrictions concerning noise (Monday to Thursday at 11:00 pm and 12:00 pm Friday to Sunday) when visiting or having visitors.
Note: Noise must cease or greatly diminish after 11:00 pm Monday to Friday and at 12:00 pm Friday to Sunday. This includes conversations, musical instruments, radio, TV, cell phones, etc. Lights must be turned off for those in shared rooms or dorms at 11:00 pm or midnight on Friday - Sunday. Consideration must be given to those who wish to sleep.
Married students living with their spouses are asked to observe the curfew restrictions concerning noise, when visiting or hosting visitors and they should not host members of the opposite sex without their spouse being present.
After using the toilet, make sure it is left clean and tidy. The person using it after you will be most grateful.
When making field trips or any kind of educational outings be attentive, courteous and friendly to lecturers, drivers, and all persons you come in contact with. Students are expected to behave in a respectful manner during all trips.
Respect the order of queues.
Give way and hold doors for others.
Always stand and walk on the left side of corridors and stairways.
If a visitor appears to be lost, offer him/her your assistance.
Offer a helping hand to University staff whenever it is needed.
Greet and address people politely.
Punctual attendance is required at all scheduled classes for which the student is registered. Chapels, Care Groups, and other specified University activities are considered as part of the curriculum; therefore, punctual attendance is expected of all students. These are not optional activities. For more detailed information regarding attendance requirements, especially emergencies, refer to the Academic Regulations.
When a dormitory student leaves the campus for any reason to be away overnight, he/she should let the Student Residence Officer or the Dean of Students know of their absence. This policy is in the best interest of the student.
Pan Africa Christian University is an interdenominational university by student and community representation. As students of a Christian university whose mandate is discipleship, every student is required to live a life that is distinctively Christian and in harmony with the University’s Christian values and in keeping with Biblical principles. Chapels, Care Groups and other specified University activities are considered as part of the curriculum; therefore, punctual attendance is expected of all students. These are not optional activities.
Spiritual life activities at PAC University consist of both required and personal choice activities. Spiritual nurturing is an important key to collective unity and effective ministry. To strengthen this very important dimension of university life, the Spiritual Development Team, which constitutes faculty, staff, and students, has planned out some regular activities.
- Chapel and Care groups
The spiritual life of the institution stands out as the distinctive mark of our institution. Ever student is strongly encouraged as a biblical principle, to be part of, and actively involved in a local church. As a distinctively Christian university, it is required as indicated above that all full-time students attend chapel services and care group meetings without fail. Failure to do so will result in disciplinary actions being taken by the institution as this is in contravention to our core values as a community.
Besides students being given opportunities to minister in chapel, it is encouraged and expected that they will also be involved in other fellowships created in the institution, such as, the men and women fellowships, dorm fellowship (especially for those residing in the institution’s housing units), 4Real Fellowship (a fellowship for the young and young at heart), Keshas (all night prayer vigils), etc.
- Christian Outreach
In keeping with the biblical mandate to make disciples, PAC University endeavors to raise and send missions teams to schools and college rallies, evangelistic meetings, hospital visitation, prison ministry, youth work, inland missions, etc. These provide a rich source of practical experience for students to positively impact, affect, and change their society even as they are being trained. These also provide an opportunity for internship and mentoring to take place among the students. For more details about Missions at PAC University, see the Missions Coordinator of PACUSF (Pan Africa Christian University Student Fellowship) or the Chaplaincy office.
PAC University has a cafeteria that provides a wide variety of excellent meals for residents, non-residents, and visitors at a very affordable cost. The University does not provide catering services, however, it has outsourced a service provider who runs a cafeteria within the campus with student friendly rates. The service provider is competitively contracted on renewable terms in order to offer quality services that are evaluated from time to time
2.9 Resident Life
The Student Council Social Affairs Coordinators will also serve as Resident Advisors. It is assumed that the maturity of each student will encourage peaceful coexistence and that all facilities will be kept neat and clean.
Once a week all students in each dormitory will meet every Tuesday evening in the dorm for a time of community business and prayer. A dorm coordinator who is chosen by his/her peers guides these meetings. In these meetings problems that have arisen should be dealt with.
The University provides each student with a bed, mattress, and pillow. Individual students are responsible for providing their own blankets, pillowcases, sheets, towels, and mosquito net (if desired).
It is the intention that every dormitory resident will have their own desk in the dorm. Desks are not to be removed from the classrooms without the permission of the Registrar.
Because of the constant rising costs, each student is asked to help avoid the needless waste of utilities by making sure that water and lights are not turned on needlessly nor left on needlessly.
Students are expected to keep the dormitory (i.e., their personal living space) and bathroom clean at all times. As well, students are responsible for the regular washing of their own laundry. Periodic checks of the bathrooms and dormitories will be made to ensure that they are kept in a clean and tidy manner.
Out of courtesy and respect for fellow brothers and sisters, the University will observe an 11:15 pm curfew in the dorms which means that lights shall be out and dorm rooms shall be quiet until 6:00am.
This policy is formulated by the University Management Committee and applies to all students. Foreign students may apply for permission to remain on campus by making a written request through the Finance and Administration Office before the beginning of the final exam period. If approved, the current daily rate as established by the Management Committee will be charged.
The Dean of Students Office is available to handle after office hours and weekend emergencies when the normal office hours are over. As well students should report to the Dean of Students Office regarding visitors, sickness, petitions for an emergency leave of absence, etc.
Day-visitors are welcome on campus; however, their presence should not interfere with your classes, chapels, or assignment schedules. It is expected, as a common courtesy that you introduce your guests to faculty and administrative staff as you cross paths on campus. Visitors are not allowed to sleep over-night on campus without permission of the Dean of Students Office and payment for the same. Due to our already full dormitories, overnight visitors are discouraged.
At the end of each term dorm students who do not have permission to remain on campus during the inter-term period must collect their personal effects and leave after their final exam. The dorm keys, sports equipment, music equipment, etc. must be returned. In the event that University property has been damaged or lost by the student, proper financial arrangements to cover this damage or loss must be made before leaving the campus. Please note that the University is not responsible for any personal belongings that have been left behind, accidentally or intentionally.
This room has been designed to provide a comfortable, relaxed environment for all students. It is not meant to be a study room or committee meeting room but a place where students can visit with other students and campus guests, play games, or watch television.
This exists for the convenience of the University community. In its inventory, it has sodas, sweets, toothpaste, aspirin, deodorant, etc.
The Evangel bookshop at the administration building stocks books, other reading materials, and stationary to cater for the University community, e.g., pens, pencils, paper, envelops, stationery, etc. A number of other services are also available including photocopying.
A regular schedule of intramural sports activities is arranged by the Student Council Committee for Sports and Social activities under the leadership of the Campus Affairs Coordinators and the Sports Coordinator. There are also, opportunities that arise for competition with other Universities. All students are encouraged to participate in the sports program.
The University does not facilitate private fundraising meetings on campus. Students in financial need may apply for assistance from the Student Council Benevolent Fund.
Illnesses that prevents a student from attending classes or requires medical attention is to be reported immediately to the Registrar or Dean of Students. The student is also responsible to inform their lecturers that they will be unable to attend any classes. Please refer to the Medical Policy for other related medical matters.
All full time students must have an adequate medical cover. This is in line with Commission for University Education (CUE) and Government expectations. There is a coverage that is available at the University and officially endorsed by the Student Council.
If a student is not satisfied with the coverage available through the University they may obtain their own coverage from a qualified insurance provider and simply provide the University, through the Dean of Students Office, with proof and the details. Since Insurance policies are an annual engagement the University requires a letter of renewal every year for those with alternate medical covers.
As a student you must have medical insurance. If proof of another insurance cover is not given during registration the PAC University option will be applied.
The Senate, which is chaired by the Vice Chancellor, is entrusted with the responsibility of ensuring that student discipline is maintained. The Senate makes regulations governing the discipline of students for breaches of the Code of Conduct and regulations governing student conduct. These regulations are published in the Student Handbook. The Student Disciplinary Committee operates under the Senate and deals with all matters of student’s discipline referred to it.
4.2 Code of Conduct
The University's basic standard of behavior requires a student: (a) to not violate any county or state laws, and (b) to not interfere with or disrupt the orderly educational process of PAC University. Any student violating either of these basic principles is violating the rules and regulations of PAC University. A student is not entitled to greater immunities of privileges before the law than those privileges enjoyed by the citizens of Kenya.
For all matters of discipline, students must comply with the provisions of the Code of Conduct. When a member of the University community feels a student is living in violation of the Code of Conduct, it is recommended that, where feasible, the steps of loving confrontation and dialogue be followed. Where circumstances warrant a proof of violation is evident, the infraction should be brought in writing to the attention of the Dean of Students.
4.3 The Disciplinary Purpose and Process
The University strives to be fair in the handling of student conduct cases. The procedures outlined in this section represent the steps employed to reach a resolution in cases of alleged misconduct. The University's policies concerning students' behavior are in terms of an educational and rehabilitative approach. The former approach emphasizes assisting students to understand and accept responsibilities for their behavior. Both the interests of the student and the University are taken into account in deciding the desirability of undertaking a program of rehabilitation within the University. When a member of the University community feels another member is living in violation of what the University’s Code of Conduct prescribes, it is recommended that, where feasible, the steps of loving confrontation and dialogue described in Mathew 18:15-22 be followed.
Where circumstances warrant and proof of offence is evident, infraction should be brought to the attention of the Dean of Students. Upon receiving a report regarding alleged violation(s), the Dean of Students will consider information acquired from the reporting party and will conduct further investigation to augment that information. If the Dean of Students determines that there is sufficient information to proceed with the student discipline process, the Office of the Dean of Students will give written notice to the student of the following:
- The nature of the conduct in question and the basis for the allegation, including a brief statement of the factual basis of the charges, including the date or period of time and the location of the alleged incident where necessary, as well as, the University policies and regulations allegedly violated;
- The nature of the student disciplinary procedures is to be accomplished by providing the student access to the PAC University Student Code of Conduct;
- That the student has seven days from the date the notice was given to contact the Office of the Dean of Students for the purpose of scheduling an initial meeting. Meetings are to be scheduled within five days of the student contacting the Office of the Dean of Students;
- That if the student does not contact the Office of the Dean of Students within the seven-day period or fails to keep any scheduled appointment(s), a hold may be placed on the student’s University records. The student will be notified that this action has been taken. The placement of a hold on the student's University records may, for example, prevent the student from any future registering and from obtaining transcripts, verifications, or a degree certificate from the University. The hold will be removed only when the student either attends a scheduled meeting at the Office of the Dean of Students, or requests in writing that the case be referred to the Student Disciplinary Committee for a hearing; and
- That no degree or other credential may be conferred on a student until any pending disciplinary charges against a student are fully resolved. The Office of the Dean of Students may place a hold on that student’s University records to prevent him or her from receiving their certificate.
In addition, the Dean of Students may direct the student to act or refrain from acting in a manner specified by the Dean. These directions may include directing the student not to intentionally contact, telephone, or otherwise disturb the peace of others specifically named for a specified period of time. These directions will not terminate the student’s status as a student, and will not be construed as a finding of responsibility on the part of any student.
In cases involving an active police investigation, if the Dean of Students in conjunction with PAC University Disciplinary Committee determines that notice to the student may interfere with the criminal investigation, the Dean of Students may delay notice to the student for a reasonable period of time, for example, when the investigation involves the safety of a member of the campus community.
If the Dean of Students is not satisfied with a student’s progress after appropriate counseling and self-discipline, he/she will report the matter to the DVC-Academic Affairs, who will then bring it to the attention of the Student Disciplinary Committee for consideration. If the infraction is critical and deserving of disciplinary action, the Student Discipline Committee will follow the appropriate steps of action.
The Vice Chancellor has the authority, in consultation with the Senate, to suspend a student for serious moral or legal problems. The Executive Committee of the Council of the University must ratify the suspension within two weeks.
Only the University Council has the power to expel a student. This shall be done in consultation with the Vice Chancellor.
4.4 Disciplinary Guidelines
i. The Student Disciplinary Committee
It is the responsibility of the Student Discipline Committee to determine appropriate steps of disciplinary action.
The membership of the Committee shall be:
Deputy Vice Chancellor-Academic Affairs (Chair),
Dean of Students (Secretary),
Two Students Representatives, and
Two members of the faculty appointed by the Senate.
The terms of reference shall be:
To consider the charges and hear evidence in relation to cases of student discipline,
To emphasize counseling and restoration whenever possible, and
To recommend to the Senate after due consideration, appropriate action to be taken in each case, according to provisions of the Statute XXXIII of the charter.
Any student who is the subject of disciplinary action before the Student Disciplinary Committee, may lodge an appeal with the Vice Chancellor within thirty days of the case being determined by the Senate on one or more of the following grounds:
The disciplinary process involved a violation of natural justice or a violation of the Charter or Statutes,
The Committee’s recommendation failed to give due weight to all evidence,
Fresh evidence has come to light that could change the verdict materially, and
The action recommended was not commensurate with all the circumstances of the offence.
Provided that grounds of appeal as stipulated in the preceding section have been specified, the Vice Chancellor shall arrange as speedily as possible for a hearing by an independent body that does not include any members of the Student Disciplinary Committee. The membership of the independent appeal body shall be:
Three members of the Senate.
The findings of this independent appeal body shall be regarded as final.
The Committee shall normally meet at the request of the Dean of Students to decide appropriate steps of action. The extent of disciplinary action will depend upon the seriousness of the offence. The University reserves the right to take the following disciplinary actions:
Warning: This initial action of discipline may include counseling arrangements and the restrictions of privileges. Records will be kept.
Social Probation: This action may include restriction of privileges and any other action, which is deemed redemptive and educational. It permits a student to remain on campus with particular conditions specified. Records of discipline will be kept and the students’ parents, sponsors, and other affected stakeholders will be notified.
Suspension: In cases of flagrant violation of the moral stance of the University or continued behavior, which originally caused the imposition or probation, students may be suspended. Suspensions may occur either during the term or at the end of term. During suspension, students are not permitted to attend classes or be involved in any campus activity. Parents, sponsors, and other affected stakeholders will be notified of the suspension. Credits from other institutions acquired during the time of suspension will not be accepted for transfer into PAC University.
Expulsion: when a student’s behavior so grossly violates the moral stance of the University community that it endangers the safety and/or moral character of others, the Senate may expel the student immediately awaiting ratification by the governing council. An appropriate notation on the student’s record will be indicated with reasons for termination and parents, sponsors, and other affected stakeholders will be informed.
Criminal Activities: Criminal activities will be reported to the police; however, the University reserves the right to take independent disciplinary measures as per the Code of Conduct without prejudice to what the courts may do.
SECTION 5: LIBRARY
The University has a fully equipped library which is known as the Richard Ondeng’ Library. It is accessible to all registered students during the duration of study. The Library has subscribed to scholarly, peer-reviewed e-journals and e-books. Access details will be provided during a Library orientation. The e-resources links are available on the Library page on the University’s website. The PAC University Library also houses a print book collection (presently around 30,000 volumes), as well as, magazines and pamphlet collections. The books are arranged according to the internationally recognized Library of Congress Classification Scheme.
5.1 Library Staff
The library staff consists of the University Librarian, the Assistant Librarian, and several library assistants. The Library staff is trained to provide efficient service to all the Library users and to ensure that all Library regulations are observed. The Library staff is trained to provide efficient service to all the Library users and to ensure that all Library regulations are observed. Users of the Library should, therefore, not hesitate to approach the staff for guidance and help when required. Problems that cannot be solved by the Library assistants should be brought to the attention of the University Librarian. In the absence of the Librarian, suggestions or problems should be brought to the attention of the DVC- Academic Affairs.
Your cooperation with all library staff will ensure the smooth running of the Library.
5.2 Library Books
- How to Find a Book
Every book in the Library is listed in the online public access library catalogue (Resource Mate) according to title, author, and subject. Shelves are clearly labeled to assist in locating the books. Note: Oversized books, (too tall for the ordinary shelves) are located on a special shelf designated OS in the line of the call number.
Students will use the computerized library catalogue to find books in the Library. Details on this program will be covered during the Library orientation and are included in the Information Technologies Resource Manual.
- Reserve /Short Loan Books
Reserve books are usually taken from the regular shelves, at the request of the instructors, and placed on the special shelf marked “Reserve Book Shelf”. Most textbooks are also found on this section. Books in this section may be used in the Library for the hours specified and may not leave the Library except for overnight loans, after 9:00pm on weekdays and 5:00pm on Saturdays. These books must be returned to the Library and to the shelf by 8:00am the following day except on Sundays. A fine of Ksh. 10/= per volume per hour is charged for all “Reserve Books” not returned on time.
- Reference Books
Reference books are kept in a special reference section and marked ‘REF’ in red above the book numbers. These books include thesis, encyclopedias, dictionaries, and general and specific reference volumes. Please note that Reference Books can never leave the Library at any time.
- Journal and Periodical Collection
The Library subscribes to various scholarly hard copy journals that support the curriculum of the University. The Library also subscribes to a number of magazines and newspapers to supplement the book collection. These are arranged in a single alphabetical arrangement, with the most recent edition on the top. Dated journals are bound, classified and arranged on the shelves in the Journals Section. Please note journals /Periodicals (magazines and newspapers) cannot leave the library at any time.
- Signing Out a Book
When you have found a book you want to check out, go to the circulation desk. Present your student ID card. NO BOOK MAY BE BORROWED WITHOUT THE PRESENTATION OF YOUR STUDENT ID CARD. Open the front cover of the book and take out the white card. Write your name as it appears on the student ID on the space provided. The Library assistant will then stamp the card and replace it with a white slip showing the date you must return the book. Details regarding book sign out, return and reservation are managed at the Circulation Desk using the Resource Mate program.
- Return of Books
When you are finished with a book you had borrowed (checked out), hand it over to the Library staff to check it in. DO NOT PUT ANY BOOK BACK ON THE SHELF OR LEAVE THEM LYING AT THE CIRCULATION DESK.
5.3 Other Library Regulations
- Library Hours
The Library is opened 8:00 am to 10:00pm, Mondays to Friday and 9:00am to 6:00pm on Saturday while the University is in session. The Library is always closed on Sundays and public holidays. During the inter-tem breaks in April, August and December, the Library is open for shorter hours. Books may be read in the Library during the inter term but not signed out.
All Library users are expected to observe silence inside and around the library premises. Cell phones shall be either on silent alert or completely off.
- Loan Periods
Students may borrow up to six books at one time for a period of two weeks, renewable once. All books loaned must be returned not later than the last day of exams at the end of the term. Books may not be borrowed from the Library during the inter-term breaks. Books returned after the end-of-term deadline will incur a fine of Ksh 500/= each.
NOTE: Any user of the PAC University library is responsible for any book issued to him/her and will be required to pay the cost of or damage to books borrowed.
- Library Fines
Fines of Ksh 5/= per volume per day will be charged for the late return of books. A fine of Ksh 10/= per volume per hour is charged for all reserve books not returned on time. Fines of Ksh 500/= per volume is charged for books remaining out after the exam period has ended. THE RESPONSIBILTY FOR RETURNING BOOK IS WITH THE USER. All unpaid accumulated Library fines will be added to the students account at the end of the term. An unpaid student account prevents a student from writing exams and could prevent him/her from graduating.
- Seating Space
Seating in the Library is on a first come basis. There is no reserved table space. Library assistants are instructed to remove books etc., left on unattended table. The Library takes no responsibility for the loss or damage of any private property left in the Library.
- Re-Shelving of Books
When you are finished using a book that you have not signed out within the Library, do not put it back on the shelf. Place it on the designated return books trolleys. Return all books you have signed out to a Library assistant. You co-operation in not re-shelving the books is important in keeping the books in proper order so that they may be easily found.
- Damage and Loss of Library Materials
Any user who causes damage (this includes writing or marking the materials) or loss of any Library material or other property will be charged for replacement at current costs. On top of this a processing fee of KSH. 500 will be charged. The marking of books and other Library materials will be regarded as damage. Absolutely NO food or beverages are to be brought into the Library. Bottles of ink must also not be brought into the library.
vii) Theft and Attempted Theft
If you are stopped by the security guard at the check point and found to have materials that are not properly checked out
, the Library will record the details of the incident, including your name, the time, and date. If it is determined that you attempted to steal any Library materials, you will receive a letter of warning and a copy of this letter will be submitted to the Dean of Students for inclusion in your University records. You will also be required to replace the material in question with the latest version of the same. In addition you will be banned from the Library for one term.
- Non-University Users
People who are not part of the University community may apply for a Library Pass. If granted, the Pass must be brought each time the holder uses the Library.
Holders of such a Pass may use the Library holdings in the library, but do not have borrowing privileges. Such users are required to pay a membership fee and should see the Librarian for details.
- Young Readers Corner
The young readers’ corner is a collection of children’s books for use by the children of members of the PAC University community. Parents may sign out two books per child at a time for two weeks. A separate sign out procedure is in place for these books as they are not included as part of the University library catalogue. Please see the Library assistants on duty for assistance.
- Electronic Gadgets
Mobile telephones, computers, and any other electronic gadgets must be silent in the Library at all times. Mobile phones that do not have a mute function must be shut off. No phone conversation should be done inside the library.
5.4 Library Discipline
All users must observe total silence in the Library and its environs at all times.
All users are required to show their college IDs to the security officer upon entrance to the Library.
Use of mobile phones is strictly prohibited in the Library.
All bags, cases, folders, etc. must be left in the luggage area outside the Library.
Users are not allowed to leave their baggage overnight in the Library. The Library shall not take any responsibility for loss of personal property or books already signed out to a user.
Users are not allowed to log in using their personal passwords at the search computers or to access the Internet from there. Do not shut down the Resource Mate program after you are through with your search.
All users are required to show all items to the security officer before leaving the Library.
No student is allowed to enter the circulation area without the consent of the Library staff.
Anyone caught marking, defacing, or mutilating books or any other Library material will be expected to pay for the material with the most current edition of the same.
Good order must be observed in the Library at all times, for example, placing of feet on the furniture, eating and drinking, smoking, sleeping, etc. will not be allowed.
Group discussions are only allowed in the discussion room and the noise must be kept to a minimum and should not disturb any other user in the Library.
Use of sound equipment’s like radios, Walkman’s, cell phones, etc. is strictly prohibited in the Library and its environs.
Seats in the Library may not be reserved.
Users are not allowed to reshelf books after removing them from the shelf. Leave the books on the table or on the trolley near the door.
No Library equipment may be moved, modified, or tampered with without permission from the Librarian.
5.5 Exclusion from the Use of the Library
The Library Committee shall have the power to suspend or exclude from the library any user who disregards the library rules and regulations.
The Library staff have the right to ask students to leave the Library if they are behaving inappropriately or causing disturbance to other users.
NB: These rules and regulations are subject to review by the Library Committee from time to time.
- All lab users will receive a “user name” and password upon acceptance of their application for computer lab access. You are responsible for all activity under your account including any consequences from how your account is used. Your password is not to be shared with anyone else. If at any time you feel unsure of the security of your account or you determine that an unauthorized person has accessed your account, please ask the Information Technology Department to change your password.
NB: Only those registered as lab users can use the computers at the lab.
- Once processed, the lab fee for the current term is non-refundable, and will not be returned upon the cancellation or termination of an account, or if one chooses not to utilize the computer systems on the campus.
A refund of 50% of the current term payments can be given if a user has never used the lab services, and intends not use even in the remaining part of the current term, and if this request is made before the end of the first month of the term that the payment was made.
- All student accounts have a dedicated disk drive for storing files. At no time should student data be stored on the hard drive, desktop, or network shares. If you are having difficulty accessing your “home directory,” please notify the Information Technology Department.
- Student home directories should never exceed 20MB in space. Students who are over the limit will be warned to clean off files to meet the space requirement. If an account ever reaches 20MB or more, access to the account will be restricted, and the student will need to contact the Information Technology Department to unlock the account again. Upon the expiration of your account in the computer lab, the drive and all files in it will be deleted.
- The home directories and shares are intended for the storage of documents and schoolwork only. No software, photos, or music files may be stored on the network under any circumstances. Any software, photos or music files found in the personal storage areas will be deleted immediately, without warning or notification to the user. Repeat offences will result in the user’s storage capacity reduced to 5MB or less.
- No copy-written materials may be stored on the network without the express permission in writing by the author. The user storing copy-written information must notify the Information Technology Department in writing, and a copy of the letter of permission by the author must be submitted.
- The public shares may never be used to distribute personal work with the intent to copy. Assignments should not be stored on the shares, as these are accessible by anyone on the network. If a school-related assignment is found on the public shares, the author will be notified and the file removed.
- Users are not allowed to use PAC University Internet to download music or any other software. Users found downloading music or software will have their accounts deactivated until the next working day.
- All registered lab users are provided with a personal email account and address book. This account is accessed with your user name and password, and is for your use only. Do not allow any other person to use this account. You will be held responsible for any activity under the account.
- Outgoing emails may contain attachments, but the email may not exceed 250KB without prior authorization from the Information Technology Department. The server will not process any outgoing email that is larger than this size restriction.
- Emails that contain obscene, profane, lewd, vulgar, inflammatory, threatening, or disrespectful language are not to be sent at any time.
- The harassment of another person is expressly prohibited. Harassment is persistently acting in manner that distresses or annoys another person.
- The email system is not to be used for the distribution of unsolicited email, mass mail outs, or the sending of advertising. This includes emails sent to the University
- Only the computers in the computer lab are available for student use. These computers may only be logged on to using your user name and password. The network has security measures in place to prevent unauthorized users from using the system. User accounts will only be activated upon the full payment of lab fees.
- The search computers in the library are intended for Resource Mate searching and educational research only. They may only be logged on to using the Library user name, not your own. The Resource Mate program should never be closed, nor should these computers be shut down without permission from the Library Staff. If the search software is closed, do not attempt to open it again. Notify the Library Staff immediately, and allow them to correct the problem. Please limit use of these computers if there is a queue.
- No computer settings may be changed at any time on the PAC University network. Any user found to be changing these settings will have their account deactivated until the following day. These settings include, but are not limited to:
At no time should additional software be installed on PAC University computers. This includes games, word processing programs, maintenance utilities, and personal programs.
No user should be involved in any activities that may damage or interrupt computer equipment. Disassembling computer parts or altering settings on computing hardware or software is prohibited. This includes the unplugging of equipment from power sources, network connections, or peripheral devices including mice and keyboards.
A user found disassembling or changing computer settings will have their account deactivated until the next working day.
Email should not be used to send anyone you do not know personal contact information. This includes, but is not limited to your email address, mailing address, telephone number, the college mailing address, date of birth, etc.
Under no circumstances should attempts be made to obtain unauthorized access to the Pan Africa Christian University systems. This includes attempting to log in through another user account or attempting to access another person’s files without their express consent. Discovery of unauthorized access attempts will result in the immediate deletion of the user account and the removal of access privileges for the remainder of the users’ time at PAC University.
Deliberate attempts to disrupt computer systems, alter settings therein, or destroy data by spreading computer viruses or by any other means should never be made.
Computers should never be left unattended while you are logged in. If at any time you need to leave the computer, save all of your work and log off.
Users should maintain silence when working in the lab. Our computer lab is a place of research. If you need to talk to another person, please move to where they are so you can talk in appropriate low tones. Users who engage in disruptive noise will have their account deactivated until the next working day.
The use of personal computers on the PAC University network is permitted provided the user registers their device with the Information Technology Department. A user must pay the lab fee for the current term to be allowed to use their own computers in the network. Any required hardware and software must be provided by the user, including cables, network cards, and peripherals. There is a one-time set-up fee of KSh. 500.00 for machines to be used on the network, and the Information Technology Department must do the network configuration of the client. This service can be withdrawn at any time without warning and without a refund of the set-up fee.
Any user on the PAC University network is subject to the terms of the PAC University Acceptable Use of Computer Technology Agreement, whether or not they are using a PAC University computer or a personal computer connected to PAC University network resources.
- Visitors and children are not allowed into the computer lab.
- Eating or drinking within the computer lab is prohibited.
Music in the lab is not allowed, unless one has earphones on, and keeps a low volume.
- Your co-operation is needed:
It is the goal of the I.T. Staff to offer efficient services to the computer lab users. We request that you be patient to wait for your turn in case the I.T. person is attending to another user or performing some other urgent responsibility.
Bad language or shouting disrespectfully must never be used against the I.T. Staff under any circumstances. Any user guilty of this attitude will have their account disabled indefinitely. An extreme case will result in the cancellation of user account for the remaining part of the term without the option of a refund.
ISSUE WHO TO SEE
Academic Information Registrar, DVC-Academic Affairs
Dormitory/cleaning supplies/equipment Campus Affairs Coordinators
Chapel Services Chaplain
Missions/ Christian Ministries Chaplain/PACUSF
General Maintenance Grounds and Maintenance Supervisor
Fees/Finances Finance Officer/Accounts
Grades/Transcripts Registrar/ Academic Secretary
Library Librarian/ Library Assistant
Overnight visitors Dean of Students
Permission for leave of absence:
- Class Lecturer
- Chapel Chaplain’s Office
- Overnight Leave Dean of Students
- Emergencies/Extended leave Dean of Students/ DVC-Academic
Personal problems/Counseling University Counselor /Dean of Students Office/ Chaplain
Sickness Dean of Students / Chaplain’s Office